This will be the beginning of the ScholarX team
The first thing we need to do is to come up with a time for a weekly standup where we gonna discuss the development and plan sprints.
Saturday 6.00p.m
Sunday 6.00p.m
Monday 7.00p.m
Tuesday 7.00p.m
Wednesday 7.00p.m
Thursday 7.00p.m
Friday 7.00p.m
6 Likes
Based on the poll results we have chosen Saturday at 6.00PM for our weekly call. I’ll update this thread with the meet link.
SEF- ScholarX Squad standuphttps://meet.google.com/cby-kbfj-dib
3 Likes
2021-07-17T12:30:00Z
Attendees: @Gravewalker , @anjisvj , @piumal1999 , @cmdrGuyson , @kumuditha_udayanga , @Neith , @YaiyaSam
Email functionality is working:
Need to create an app password for SEF Gmail
Piumal fixed the backend part of the mentor editing application after the mentor application period bug
New LinkedIn user null pointer exception bug - Gayanga is working on that
MENTOR_APPLICATION can be accessed using the URL
Showing rejected mentees (Show a tag instead)- Anjula
login popup
manage button is not showing
Update the draft mentee application doc
2 Likes
2021-07-17T18:30:00Z - 2021-07-24T13:30:00Z
Attendees: @Gravewalker , @anjisvj , @piumal1999
@cmdrGuyson fixed new LinkedIn user issue, → added a default profile pic if it’s null
@kumuditha_udayanga working on putting the emails of the mentees and mentors into the UI
Even a label to mark them approved or rejected was added in the same pr
Fixed the crash on mentee application, request mentor UI
Manage application button was showing for mentors in a wrong state @kumuditha_udayanga had fixed that one too
@piumal1999 worked and finished the task to prevent mentors from editing application after mentor application state
@Neith was working on adding the manage button into the active programs tab
We released another minor bugfix version
New changes are not in the deployed version have to release another version get it to the latest update
ScholarX Pilot plan
Next step:
Showing mentee emails for a mentor in the mentor dashboard needs to be done
From next week we can move into developing version 2
Before going into development we have to do a couple of things,
@anjisvj has created a google sheet containing all the information
ScholarX platform v2
Create a poll for choosing the best OAuth2 service
3 Likes
2021-07-31T12:30:00Z
Attendees: @cmdrGuyson , @anjisvj , @piumal1999 , @kumuditha_udayanga , @Dharana_J
Released the final version for pilot
Kumuditha sent the PR for displying emails of mentees - merged
Dharana sent some requirements
Documentation for mentors
Documentation for mentees
Feedback
How to find User experience
1 and 2 : We thought it’ll be better to have a tutorial video
Anjula started creating the video
3 and 4 : Can get feedback after the pilot program
Anjula fixed the mentor question numbers bug - merged
Bug - Home link on navbar → Refreshes the browser
Kumuditha will work on that
We can add google analytics - Gayanga will work on that
Need to start the pilot asap - to apply for e swabimani (http://www.eswabhimani.lk/ )
Started gathering requirements for V2
Dharana will update the Mentee Application template
1 Like
2021-08-07T12:30:00Z
Attendees: @cmdrGuyson , @anjisvj , @piumal1999 , @kumuditha_udayanga , @Gravewalker , @Neith
For the past week we were fixing bugs
Added google analytics
Gayanga had sent a PR for that
In the backend,
Changed the functionality from previous way to remove the mentees after the mentor confirmations period if they didn’t choose a mentor in the mentor confirmation period
Prevented mentors from applying for themselves
Problem with emailing feature
Getting the emails of next states
Recieving multiple emails at once
Heshan was able to fix the issue
The problem was with the thread
Program state query was running inside the mailing thread
Can get it merged today itself
‘My mentor’ button is not visible for mentees.
Anjula sent the PR to fix that
Not merged yet
Have to link the tutorial videos in the platoform itself
Can add a floating button (help button)
Kumuditha can work on that
Desira worked on static page
Now working on the apply now button
Need to update the email template
Button colour and design - Asked Desira to work on that
Changing email content - Need to ask Akshika and Dharana
Mentee Application Template
Dharana updated the content
Need to update the design
1 Like
2021-08-14T12:30:00Z
Attendees:@anjisvj , @Gravewalker , @piumal1999 , @kumuditha_udayanga , @Akeel_malik
Past week we were working on the email notification issue and updating the emails content
We have moved the button to the active program tab
Added a view more link which redirectes to the static page to the card as well
Added mentor questions
Akshika and dharana will have a look
Kumuditha:
Piumal:
Did the database changes and deployment stuff
Heshan:
Fixed duplicate email issue
Anjula:
Reviewing and releasing the versions
Next steps :
Creating a demo server - Piumal
In e-swabimani we have to let them use the platform by themselves
To cater to that we might need another instance of the application running on a different server
Akeel is working on making a video for the admin part of the system to be used when applying to e-swabimani
Show the mentor answers(responses) in the mentee application view - kumuditha
3 Likes
2021-08-21T12:30:00Z
Attendees: @anjisvj , @kumuditha_udayanga , @piumal1999 , @Akeel_malik , @lilRaptor99 , @Gravewalker
All 3 Mentors are signed up
Piumal has deployed the demo application for e-swabhimani as well
Anjula added the profiles to the demo server
Akeel created the demo video for eswabhimani
Anjula and Desira created the platform architecture
Jaye and Heshan reviewed it
Next week onwards we can plan the ScholarX version 2.0
We have to make a document to add all the small ideas and details that we would otherwise forget.
Initiate a thread
A slack channel to add mentees
A place needs to be decided to get the ideas of the mentees
Heshan suggested to make a feedback document
Getting users’ feedback
Google form? or a feature in the platform itself?
2 Likes
anjisvj
September 5, 2021, 11:58am
9
We need to reschedule the squad call due to unavailability of members at the current time. @EngTeam
Monday 7.00p.m
Monday 8.00p.m
Tuesday 8.00p.m
Wednesday 7.00p.m
Wednesday 8.00p.m
Thursday 8.00p.m
2 Likes
anjisvj
September 6, 2021, 1:54pm
10
According to the poll results, Thursday at 8.00 PM will be the new squad call time. I will send you the invitations
2 Likes
2021-09-09T12:30:00Z
Attendees: @anjisvj , @kumuditha_udayanga , @piumal1999 , @cmdrGuyson
Pilot program is now on the ONGOING state
There are some PENDING mentees
The backend automatically REJECTS only the mentees with multiple mentors
Need to reject remaining mentees and send the rejection emails manually
Inform Dharana and Akshika
Need to get the feedback
Prepare the questionnaire
Developers Quiz
Get a rough idea about the resources we have. Then we can plan the next stage
Create the feedback forms (this week)
For mentors - Kumuditha
For mentees - Piumal
For developers - Gayanga
We can use google forms
Noticed some bugs
Rejection emails
Problems with confirming mentors
1 Like
anjisvj
September 13, 2021, 2:42pm
12
2021-09-13T13:30:00Z
Attendees: @anjisvj @Gravewalker @piumal1999
Piumal created the draft mentor questions
Piumal created the pending students email list
Created the mentee feedback questionnaire / need approval
1 Like
anjisvj
September 20, 2021, 2:48pm
13
2021-09-20T13:30:00Z
Attendees:@anjisvj , @piumal1999 , @kumuditha_udayanga , @cmdrGuyson
Kumuditha created the draft mentor questions
Reviewed and updated the questions during the meeting
Piumal created the google form with the mentee questions
Need to ask the team to review the questions
Gayanga will get feedback from maintainers
2021-09-27T13:30:00Z
Attendees:
Anjula, Kumuditha, Heshan
Created a draft excel sheet for the ScholarX 2v timeline.
Future plans:
Before creating we should collect the data(feedback) from Mentors, Mentees, Maintainers and Developers.
Then we can extract data from the feedback forms and create the document.
While the feedback data is been collected, we can create the diagrams (ERD, Component diagram, Architecture Diagram, Usecase Diagram).
Anjula will create the timeline and assign members to create the diagrams
Timeline and Diagrams should be delivered on Saturday 2 October.Preformatted text
1 Like
2021-10-04T13:30:00Z
Attendees:@anjisvj , @kumuditha_udayanga , @piumal1999
Reviewed Mentee Feedback form
Get mentor and maintainers feedback by next week
Ask jaye and heshan to send feedback form today
Add tutorial links, introduction video, screenshot, demo server link to the feedback form
Finish the feedback document by next week
2 Likes
2021-10-18T13:30:00Z
Attendees: @anjisvj , @piumal1999 , @cmdrGuyson , @Akeel_malik , @kumuditha_udayanga
Discuss about the mentor-mentee matching process.
Requirements:
Add new fields for the mentor and mentee applications.
Need to add a new state where the admin checks everything before the program switch to ‘ongoing state’.
Adding two columns to the mentee object.
Provide filters to the admins for mentors and mentees.
Finalize the 3rd matching process option
Next week we will be discussing about the architecture of the program.
1 Like
. The main focus of the ScholarX squad is to work on the development of the ScholarX platform. Let’s work together to develop the ScholarX platform which is gonna help thousands of Sri Lankan undergrads like us.